FRINDSBURY EXTRA PARISH COUNCIL
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MINUTES OF THE PARISH COUNCIL MEETING HELD ON THURSDAY 23 SEPTEMBER 2004 AT THE MEMORIAL HALL, HOLLY ROAD, WAINSCOTT AT 7.30 pm
Cllr David Coomber
Cllr Gordon Bird
Cllr Mrs Nancy Bird
Cllr Ken Bamber -- From item 7
Cllr Mrs Brenda Hoskin
Cllr Peter Hicks
Cllr David Miller
Mrs Roxana Brammer
Apologies for absence that were accepted by the Council were received from Cllrs Mrs Coomber, Mrs Etheridge, Etheridge, Mason and Moore and for late arrival from Cllr Bamber. An apology for absence was also received from Mrs Rita Bishop of the Upnor Society.
199 DECLARATIONS OF INTEREST AND ALTERATIONS TO THE REGISTER
200 ANY OTHER BUSINESS OF AN URGENT NATURE
201 MINUTES OF THE MEETING HELD ON 12 AUGUST 2004
It was proposed by Cllr Mrs Hoskin, seconded by Cllr Miller and agreed that the minutes of the meeting held on 12 August 2004 be signed as a true record.
202 MATTERS ARISING
No matters were raised.
203 a Representative’s Report
In Mr Levy’s absence, there was no report.
204 b Closure of RS 124
Cllr Bird declared a personal interest as a Governor of Hilltop School.
An e-mail from Vivienne Kent was read. It was agreed to accept the situation of reversal of land to adjacent properties on closure of the footpath.
205 a Upnor Society Report
Mrs Bishop’s written report was noted and a copy is attached to these minutes.
206 b Upper Upnor Conservation Area: Draft Conservation Area Appraisal
Cllr Hicks reported that the event held at Upnor Castle was well attended and that people were generally in agreement to extend the conservation area. It was understood that Cllr Mason had also attended.
207 c Upnor Project
Nothing to report.
208 I MC2004/2056: Recreation Ground, Wainscott: Positioning of a commercial container for use as a youth shelter
An e-mail had been received from the case officer, Mary Smith and it appeared planning permission was not necessary and the Council would be issued with a Certificate of Lawful Development. Some objections had been received by Medway Council and copies of these would be forwarded. The Chairman and Clerk had also received complaints by telephone. In most cases the plans had not been seen and it had not been understood that the proposed siting was as far from houses as possible. It was agreed a public meeting should be held for all residents backing onto the ground and that speakers would include the PCSO John Hucks, the police, Community Safety Officer and MHS Homes.
209 ii MC2004/2087: The Stables, Noke Street Farm, Haven Street: Demolition of old metal barn, conversion of and extension to stables to form one dwelling, with detached garage (variation on previous consent)
210 iii MC2004/2018: 5 Henley Business Park, Medway City Estate: 2 storey side extension, additional door to front and relocation of parking area
211 iv MC2004/2125: 11 Castle Street, Upnor: 2 storey rear extension
212 v MC2004/2126: Gezira, Hoo Road, Wainscott: Single storey rear extension and roof conversion
213 The decisions as listed on Appendix A were received.
Appeals and Other Matters
214 i MC2004/1869: 10 Lingley Drive, Wainscott: Formation of barn hip roof and insertion of dormer window to facilitate conversion of roofspace into living accommodation
It was noted this application would be considered by Medway Council’s Planning Committee on 29 September
215 d Minutes of the Planning Committee Meeting held on 9 September
216 e Delegated Powers
A letter had been received from Mark Bowen, confirming that issues could not be delegated to individual councillors, but could be delegated to a committee or to an officer of the Council.
217 a Bank Balances
The bank balances as listed on appendix B were noted.
218 b Cheques Signed Since the Last Meeting
The cheques as listed on appendix B were ratified.
Accounts for Payment
The accounts for payment (cheques 100846 – 101848) as listed in Appendix B were approved.
220 d Training, Conferences and Seminars
i KAPC Finance Day, 16 October. No one wished to attend.
221 a Temple School
In Cllr Mrs Etheridge’s absence, the matter was deferred.
222 b British Red Cross
It was understood Cllr Mrs Etheridge had suggested making a grant to the British Red Cross at Hoo. The Clerk was asked to investigate and put this item on the agenda for the next meeting.
11 HIGHWAYS AND TRANSPORT
223 a Traffic Scheme, Brompton Farm Road/Hollywood Lane
The letter from John Edwards was discussed. Cllr Bamber proposed that a letter be sent to Cllr Filmer, outlining the history and asking him to sort the matter out. This was agreed.
224 b Road Scheme Wainscott Road/Benenden Road
The Chairman had sent an e-mail to Keith Hanshaw for an update but had had no reply.
225 c Stonehorse Lane
The Clerk reported she had not received an answer about the ownership of the hedge or the need for planning permission to create openings in it and was being passed from officer to officer at Medway Council.
226 d Letter from Tom Calvert
The letter from Tom Calvert, introducing himself as Rural Transport Officer, was received.
227 e Car Sharing Conference
228 f Hollywood Lane
Cllr Mrs Hoskin referred to the grass verge at the Povey Avenue end of her service road in Hollywood lane and said that although it was private land, it was unreasonable to expect residents to deal with it.
12 MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY
a Recreation Ground
229 i A large amount of rubbish had been left in a corner of the play park.
230 ii Youth Project. This had largely been discussed under the planning application. John Hucks had said he knew of a groundsman working at Charlton Football Club who would mark out a football pitch. The Chairman had established that permanent goal posts needed to be metal and it was hoped help in sourcing could also be obtained from John Hucks’s contact. The funding application for the monkey bars and outreach youth work had gone before the panel the previous day but the outcome was not known.
b Woodland, Lower Upnor
i The Tree Warden had been unable to identify the elms mentioned in Alan Brier’s report. The Clerk would ask Michael Sankus if he could do an arboricultural report that the Council would pay for.
ii The Chairman would ask the Council’s solictor for a progress report.
Nothing to report.
14 RURAL LIAISON COMMITTEE
233 a Representative’s Report
A meeting had been held on 21 September. The previous committee clerk, Barbara Bates had died and the Clerk was asked to find out which charity donations could be made to. It was proposed that the PCSO for the Peninsula and Strood should be John Hucks. The cost was £12,000 to 31 March 2005. Half the funding would come from the Home Office and half from Ward improvement funds. The fall-back position would be to top slice the rural liaison grants. Peter Bown had not been at the meeting. The cost for 2005/6 would be £24,000 and the make-up of the £12,000 that would not be funded by the Home Office was deferred to the next meeting. Other items discussed had been the A228 from Britannia Road to Grain Crossing, Medway Youth Service, Internet public access points in converted telephone kiosks and website hosting for parish councils.
The e-mail from Peter Bown was noted.
235 a Representative’s report
Cllr Moore had attended. There had been a talk on affordable housing in villages by Jennifer Shaw of the KRCC.
236 HALL MANAGEMENT COMMITTEE
In Cllr Mrs Coomber’s absence, the Chairman reported that the Treasurer and Booking Clerk would both be retiring at the end of January. Work on a toilet for the disabled would start on 18 October and last three weeks. Quotations were being sought to replace the fire doors at the front. Graffiti had appeared already on the new windows.
17 POLICE MATTERS
237 a Police Liaison Committee representative’s report
Cllr Miller said the next meeting was on 12 October.
b Neighbourhood Watch
Cllr Miller said he had received a courtesy phone call from Medway Neighbourhood Watch.
Since the Clerk had arranged for the proposal from Clive Stanley Associates, the offer of hosting a website had been made by Medway Council for £100 a year. A template would be sent to clerks. It was agreed to defer any decision for more information on Medway Council’s proposals.
240 a ODPM – Draft Code of Conduct for Local Government Employees and Political Activities of Local Government Employees
The Chairman would respond.
241 b Medway Council – Council Statement of Licensing Policy
With advice from the Chairman, the Clerk had responded that parish councils’ statutory consultee status should remain and should be extended to cover renewals. Cllr Hicks commented that there was a move to circulate an applications list and this could be extended to the parishes.
242 a Medway Swale Estuary Partnership Conference on Regeneration
243 b Greenspaces Conference
244 REPORTS AND CIRCULARS
The reports and circulars as listed on the agenda were received.
The Chairman closed the meeting at 9.35 pm
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