FRINDSBURY EXTRA PARISH COUNCIL

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MINUTES OF THE PARISH COUNCIL MEETING HELD ON THURSDAY 28 OCTOBER 2004 AT THE MEMORIAL HALL, HOLLY ROAD, WAINSCOTT AT 7.30 pm

PRESENT:

Cllr David Coomber

Chairman

 

 

Cllr Ken Bamber

Cllr Gordon Bird

Cllr Mrs Pam Coomber

Cllr Gary Etheridge

Cllr Mrs Brenda Hoskin

Cllr David Miller

Cllr Geoff Moore

 

 

 

 

 

 

 

 

 

 

Mrs Roxana Brammer

Clerk

 

In attendance

Cllr Mrs Janice Bamber

Medway Council

 

 

Mr David Levy

Footpaths Officer

Items 1-6

 

Mr Neil Bookless

Environmental Energy Ltd

Items 1-6, 19a

Item
(2004/5/ Minute number)     


1
245
APOLOGIES

Apologies for absence that were accepted by the Council were received from Cllrs Mrs Etheridge, Mrs Bird, Mason and Hicks. An apology for absence was also received from Mrs Rita Bishop of the Upnor Society.

2

246

DECLARATIONS OF INTEREST AND ALTERATIONS TO THE REGISTER

Cllr Miler declared a personal interest in item 10b, Royal British Legion Poppy Appeal. Cllr Etheridge declared a personal interest in a matter he wished to raise under item 7 concerning Upnor.

3

247

ANY OTHER BUSINESS OF AN URGENT NATURE

None.

4

248

MINUTES OF THE MEETING HELD ON 23 SEPTEMBER 2004

It was proposed by Cllr Bird, seconded by Cllr Bamber and agreed that the minutes of the meeting held on 23 September 2004 be signed as a true record.

5
MATTERS ARISING

249 a C/09/04/19a(240): Draft Codes of Conduct for Local Government Employees and Political Activities of Local Government Employees

The Clerk would send a response with the advice of the Chairman.

6 FOOTPATHS

250 a Representative’s Report

The Chairman suspended the meeting to allow Mr Levy to give his report.

Mr Levy said that he was gradually walking all the paths to check for possible wind damage. He had reported various defects to Vivienne Kent, including FP128 and 326 where the farmers had not reinstated the paths after ploughing. He said that the strimmer may need servicing next year. There had been no further problems with reimbursement of petrol costs.

The Chairman expressed the Council’s thanks to Mr Levy and Mrs Williams and reconvened the meeting.

As Mr Bookless of Environmental Energy Ltd was present, it was agreed to vary the order of the agenda.

19 CONSULTATION

251 a Treatment of Waste Materials on Medway City Estate

The Chairman welcomed Mr Bookless and suspended the meeting to allow him to give his presentation.

Mr Bookless explained he was involved in a project to be developed on Medway City Estate in partnership with Skipaway and they were asking for grant funding from DEFRA. He described the new technologies they hoped to use. The object was to offer an alternative to landfill and mass incineration and maximise recycling, leading to the creation of saleable products. Various questions were asked and responded to.

The Chairman thanked Mr Bookless and reconvened the meeting. After discussion, it was agreed the Council would support the project as presented in principle, subject to all necessary approvals being obtained and would not object to a planning application based on the project as presented.

7 UPNOR

252 a Upnor Society Report

Cllr Moore had attended the last meeting. The name had been changed to Upnor Residents Society. There had been trouble with vandalism in the village and syringes and evidence of drug use had been found. The lights were still out along the road. Cllr Moore was asked to obtain the numbers of the lights from the Society so that the Clerk could report them to Medway Council. Although the Society had wished to prune the hebe on the green, they now felt it needed more professional equipment than they had available to them.

253 b Upnor Project

Emma Powell of Groundwork had produced a draft plan and a site meeting had been held. The various land ownerships needed to be determined and it was agreed to obtain a guide as to cost of doing this from a surveyor.

2
254
c  Frog Island

Cllr Etheridge said he understood the Council had permission to fell a small tree that was obscuring the village sign on Frog Island. He knew of a group of Hadlow College students that would be prepared to undertake this work. After discussion, he was asked to obtain a price. It was also suggested they could approach the Upnor Society about pruning the hebe.

8 PLANNING
a
Applications

255
i  MC2004/2302: ASD Coaches, Neptune Close, Medway City Estate: Additional office area in connection with existing approved scheme, ref MC2004/1600

No objection.

256
ii  MC2004/2292: 30 Brissenden Close, Lower Upnor: New side ground floor window and extension of existing conservatory

Cllr Moore declared a personal interest due to the proximity of his own property.

No objection

257
iii  MC2004/2279: Land adj 190 Brompton Farm Road, Frindsbury: 4 bed detached house and detached garage

The Chairman, Cllr Bird and Cllr Mrs Coomber declared personal interests due to the proximity of their own properties.

It was agreed to object to the application on the following grounds:

The drawings are inaccurate. The roundabout at the junction of Cliffe Road and Brompton Farm Road is directly opposite Stonehorse Lane. On the drawing it is shown further along Brompton Farm Road and there is no indication of the position of Cliffe Road.
There is a barrier at the entrance to Stonehorse Lane to prevent vehicular traffic entering the lane. This barrier is shown some way along the lane, to the benefit of the applicant. There is no mention that the applicant wishes the barrier to be moved from its present position to the position shown on his drawing.

When planning permission was being sought for the development that is now Hertsfield Avenue, a proposal that a vehicular entrance into the estate from Stonehorse Lane was disallowed. Since the building of the A289 Wainscott Northern by-pass, when Stonehorse Lane was cut into two sections, this part has been maintained for pedestrians and is used by dog walkers and the like. The barrier was installed to prevent vehicles using the lane. The Parish Council considers that were the barrier to be moved and access to this property be allowed from Stonehorse Lane, there would be a highway hazard as the roundabout was constructed on the basis that Stonehorse Lane would not be used by vehicles

The Parish Council is concerned at the apparent desire to create housing onto Stonehorse Lane. The applicant describes the proposed property as being no 1, Stonehorse Lane. It was the planning department that altered the description to “land adjacent to 190 Brompton Farm Road”. If permission for this application were granted, it would lead to further applications for housing along the lane, which would be difficult to defend.

258
iv  MC2004/2316: 23 Jarrett Avenue, Wainscott: Rear double extension and loft conversion

No objection

b
Decisions

259
The decisions as listed on Appendix A were received.

c
Appeals and Other Matters

260

The withdrawn application as listed on Appendix A was noted.

261
d
Minutes of the Planning Committee Meeting held on 14 October

Noted.

9

FINANCE

262
a  Bank Balances

The bank balances as listed on appendix B were noted.


263
b  Cheques Signed Since the Last Meeting

None

264
c Accounts for Payment

The account for payment (cheque 100853) as listed in Appendix B was approved, together with a cheque for £7.50 to KAPC for attendance at AGM (cheque 100854.)

265
d  Training, Conferences and Seminars

None notified.


10GRANT APPLICATIONS
266
a  Temple School

The item would be removed from the agenda for the present time.


267
b Royal British Legion Poppy Appeal

It was proposed by the Chairman, seconded by Cllr Moore and agreed that a donation of £50 be made under Section 137. (cheque 100855)

268
c  British Red Cross

The Clerk had been asked to find out more about the medical loans scheme. She had attempted to speak to the county co-ordinator and was waiting for a call back.

4

269
d Barbara Bates

It was proposed by the Chairman, seconded by Cllr Bamber and agreed that a donation of £25 be made under Section 137 to the Wisdom Hospice in memory of the late Barbara Bates, former officer of Medway Council and Secretary to the Rural Liaison Committee (cheque 100856).

11

HIGHWAYS AND TRANSPORT


270
a Traffic Scheme, Brompton Farm Road/Hollywood Lane

The Chairman reported that Cllr Filmer had responded, suggesting a meeting with John Edwards.


271
b Road Scheme Wainscott Road/Benenden Road

Consultants Mott McDonald had written a report recommending no action be taken. The Highways department would monitor the situation.

272
c Stonehorse Lane

The vegetation had not been cut back and the rubbish had not been cleared. Cllr Bamber would speak to Doug Coleman about the ownership of the hedge and the need or otherwise for planning consent for gates from private gardens onto the lane.

273
d  Rural Transport Seminar

Cllr Bamber would attend this.

12
MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY
a
Recreation Ground


274
i  It was reported a bolt was missing on the rocker and the dog bin needed replacing. The engineering inspection would take place in November.

275

ii   Youth Projects. The funding bid for the monkey bars and outreach youth work had been unsuccessful. Following the Council’s earlier decision (minute 137, June 2004), the monkey bars had been ordered and were now in place. John Hucks was researching manufacturers of approved permanent goal posts. The Chairman reported on the public meeting on youth shelters held on 26 October. After discussion it was agreed that the Council should proceed, subject to confirmation from Medway Council’s legal department on the interpretation of the lease. No decision on the type of shelter was made.

276
b  Woodland, Lower Upnor

i  The Tree Warden had asked tree surgeon Keven Watt to look at the trees. The elms were all in Hoo St Werburgh parish. His verbal quote to render the oaks safe was £1,000 and he would be asked to put this in writing.

277

ii  The Chairman had received a letter from the Council’s solictor, advising that the matter was between residents and the land owner and the Council should not get involved unless its own land was affected. Mr Edmund Brennan had asked for a list of councillors and this had been supplied.

13
278

LIGHTING

Nothing to report.

14
RURAL LIAISON COMMITTEE

279
a  Representative’s Report

No meeting had been held.

280
b  Projects

The hall needed new fire doors and a quotation was awaited.

15
KAPC/MAC
281
a  Representative’s report

No meeting had been held.

16
282

HALL MANAGEMENT COMMITTEE

No meeting had been held. Work on a toilet for the disabled was in progress. The provision of a portable ramp for the entrance was under investigation.

17

POLICE MATTERS


283
a  Police Liaison Committee representative’s report

Cllr Miller had attended the meeting on 12 October. There had been speed checks on the B2000 and in Grain and 4 cars had been taken off the road. Several motorbikes had been confiscated. Motorised scooters could only be used on private land and then only with the written permission of the land owner. If ridden on the road they were subject to the usual laws. PC Wendy Knight and PCSO John Hucks were now responsible for school liaison. Ami Biringh was undergoing 4 weeks’ training at the police training school.

284
b  Neighbourhood Watch

Cllr Miller said the only message he had received was a community one, money could be made available to charities and Medway NHW had £500 for this purpose.

18
285
WEBSITE

The Clerk had had a meeting with Sean Hale of Medway Council and outlined the advantages and disadvantages of the scheme. Of the other parishes, Stoke would be taking up this scheme, others had websites already in place. After some discussion it was agreed that the Council should proceed with the proposal from Clive Stanley Associates.

19
CONSULTATION
286
b  DEFRA – Clean Neighbourhoods

Noted.

287
c  Environment Agency – Medway Catchment Abstraction Management Strategy

Cllr Etheridge had already seen the document and said it was to do with the abstraction of water, which was overlicensed and the aim was to alter the status to that of no water available. He felt no response was necessary.

20
CORRESPONDENCE

288
a  Medway Local Strategic Partnership Meeting 5 November

Noted.

289
b  Awards for All Workshop 9 November

The Clerk would be attending this.

21
290
DATE OF DECEMBER MEETING

The normal meeting date would be the 23rd December. It was felt this was too near Christmas and it was agreed to hold the December meeting on Thursday 16th.

22
291
REPORTS AND CIRCULARS

The reports and circulars as listed on the agenda were received.


The Chairman closed the meeting at 9.35 pm.


 

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